Home Health VNA

Medical Records Scanning Clerk

Job ID
# of Openings
Hours (posting)
Regular Full-Time
Hours Per Week
Schedule From:
9:00 AM
Schedule To:
5:00 PM


Are you looking for an interesting and dynamic position in the growing field of home health care?


The Medical Records Scanning Clerk is responsible for the confidentiality, maintenance, and tracking of all medical records and related

documents for all companies of the Home Health Foundation.


  • Accurately prepares patient records for scanning into the optical disk system, ensuring that all staples and paperclips are removed and that each document is properly labeled. 
  • Accurately scans and identifies documents, ensuring that the correct data is attached to each image. Performs QC on documents scanned.
  • Accurately assembles admission paperwork (admit packs) by discipline and clinical specialty according to contents of admit folder lists. 
  • Assists staff with retrieving scanned documents. 
  • Accurately processes “Request for Service” from Intake Department in a timely manner. 
  • Assists clinicians with HealthWyse devices, as needed. 
  • Manages and tracks specific equipment returns. Alerts manager if equipment is damaged. 
  • Accurately differentiates between hospice and VNA referrals and scans into correct email. 
  • Demonstrates a knowledge and understanding of what to report to the supervisor or Director of Quality Improvement when concerns of corporate compliance arise. 
  • Ensures compliance within guidelines set forth by regulatory agencies (JCAHO, DPH, ERISA etc.) and demonstrates compliance with Home Health Foundation policies and procedures. 
  • Practices confidentiality principles set by the agency and federal HIPAA guidelines.
  • Participates in all mandatory inservices.


  • High School Diploma or equivalent.
  • One year office experience (medical setting preferred).
  • Ability to adhere to deadlines.
  • Works efficiently and accurately and is detail oriented.
  • Customer satisfaction oriented.
  • Ability to lift 25 pounds safely.
  • Good communication skills.




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